JOB SUMMARY:
As an integral member of the Finance Department, the Supervisor oversees the daily operations of the accounts payable function, broad scope of activities requiring experience, professional knowledge and application of supervisory and accounting principles and practices. Reporting to the Manager, Accounting and Reporting this position is responsible for supervision of staff and associated functions in Accounts Payable, working with Client Health and Related Health Information System (CHRIS), Health Partner Gateway (HPG), and Great Plains (GP) systems. Under the direction of the Manager, the Supervisor of Accounts Payable will work closely with and perform backup duties to Accounts Payable Clerks and Billing Coordinators in the processing of AP and Billing payments.

RESPONSIBILITIES FOR ACCOUNTS PAYABLE:

Daily supervision of staff in the performance of their duties. Provide coaching and training as needed.
Delegate work to employees, track progress, and provide feedback on performance.
Responsible for review of invoices for accuracy and authorization prior to payment as per the Organization’s policies.
Maintain compliance with internal accounting policies and procedures to ensure accurate and thorough documentation.
Responsible for accurate preparation of all cheques issued.
Verifies that the processing of payment and distribution of cheques complies with the payment terms and timelines established by the organization’s policies and procedures and with the contract for Services providers.
Serve as contact for implementing, monitoring and resolving billing system issues in CHRIS/HPG/GP software.
Participates in the ongoing development and quality improvements of the Accounts Payable/billing suspension processes.
Responsible for the month end A/P closing process including Materials Management (Matman) and PO reconciliation process in collaboration with Procurement.
Assist the finance department with month and year end accruals.
Reviews bank deposits and any other deposits as required.
Assist with submission of HST rebates.
Maintains offsite storage records for Finance department and ensure files/invoices get sent offsite for archiving.
Cross trains and acts as back-up for other staff in Accounts Payable and billing suspension area in the event of absences
Assist with annual financial statement audit and other regulatory audits. Coordinates any Audit requests.
Participates in special projects/committees and accepts other duties as assigned.

QUALIFICATIONS AND SKILLS:

Education:

Bachelor Degree in Business Administration, Accounting, Commerce or equivalent mandatory
Completion / Enrolment of CPA designation desirable.

Knowledge and Experience:

Minimum five (5) years related work experience in the Health Services sector performing similar functions including at least three year’s supervisory experience
Solid understanding of key accounts payable processing, financial systems and reporting
Effective interpersonal skills in dealing with Service Provider Agencies, Suppliers, Hospitals and staff at all levels including Management to ensure efficient and effective procurement and payment cycles.
Ability to learn and use several different computer applications such as Client Information System (CHRIS) to gather information for billing purposes.
Knowledge of OHRS/MIS reporting;Ability to assimilate OHRS/MIS compliant information into General Ledger
Experience in Great Plains /Integration Manager required
Advanced or Strong computer and financial application skills including demonstrated ability to productively use spreadsheets, word processing and database applications
Advanced skills in querying database and validating results using SQL and Server data tools
Great organization skills and detail oriented with excellent multi-tasking and problem solving skills
Ability to plan, organize and schedule work for supervised staff in a clear and concise manner.
Ability to motivate in a team oriented, collaborative environment.Ability to work in a fast-paced environment with frequent changes and interruptions
Client-driven focus to ensure a direct line of sight to those who will be in receipt of funds.
Ability to deal with complex and sensitive issues, exercising diplomacy and discretion.
Excellent written, oral communication and interpersonal skills providing constructive, meaningful and timely interaction with internal and external partners.

Interested candidates should submit their resume and cover letter, stating “Competition #2023-064, Supervisor, Accounts Payable” in the subject line of the email, toHumanResources-YR@hccontario.ca.Only those candidates selected for an interview will be contacted.

Home and Community Care Support Services Central is committed to providing support to applicants with disabilities throughout the recruitment and selection process. Candidates requiring accommodation should advise Human Resources. Support will be provided in accordance with the applicant's needs and in accordance with the Ontario Human Rights Code and the Accessibilities for Ontarians with Disabilities Act.

About the Company:
Community Care Access Centre

Community Care Access Centre

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Supervisor, Accounts Payable