Woodrow Designs is currently looking for an energetic and motivated Accounting Manager to join our Milton based team. Working directly with the CEO, COO and CFO, the Accounting Manager will be hands-on, and will personally perform all book keeping and financial reporting for the business to ensure that the books are accurate and that reporting is current and up-to-date. Demonstrating a confident yet collaborative style, the successful candidate will proactively lead improvement and change to financial management processes.

About The Role

The Accounting Manager will be responsible for ensuring that the accounting system is current and accurate so that management can easily obtain all relevant information when needed. This responsibility includes:

Posting and reporting of all financial transactions
Handling of AP/AR, bank reconciliations, HST, payroll and remittances to Revenue Canada
Working closely with our project managers to proactively track and post project-related financial transactions such as Purchase Orders and Client Invoicing
Working closely with our logistics manager to proactively track and post delivery-related financial transactions when trucks or containers are loaded, shipped and delivered
Management of courier services such as FedEx and DHL.

The Accounting Manager will proactively push the team to provide timely and accurate information so that the company’s financial and tracking systems remain up to date. They will have a strong desire to keep things organized and will be at the frontline of the business for all administrative and clerical support, both to internal teams and external clients.

The successful candidate will have strong credentials and experience leading an office and financial setting. Duties will include:

Book keeping and accounting
- Work closely with Woodrow project managers on client activity:
  - Prepare invoices for clients
  - Ensure client deposits are properly recorded and tracked on successive invoices
  - Check invoices against client POs to ensure accuracy
  - Liaise with clients regarding banking, wiring, receivables
- Work closely with Woodrow project managers on vendor activity:
  - Prepare POs for vendors
  - Check bills and bill payments against vendor POs
  - Liaise with vendors regarding banking, wiring, payables
- Work closely with Woodrow logistics managers on shipping activities
  - Ensure timely invoicing and bill payment based upon timing of shipments by air, sea, rail or truck
  - Ensure client deposit funds are received prior to shipment of goods;
  - Ensure client invoices are issued as vendor goods are shipped and payment is received prior to delivery
  - Place, track and pay for orders with FedEx or DHL

Timely posting of all financial transactions
Timely and frequent bank reconciliation

Financial reporting
- AR – weekly tracking and collection follow-up
- AP – weekly reporting and payment recommendations
- Cashflow projections
- Custom reports (downloads to Excel)
- Work with our CFO and external accountants on year end reporting
Payroll
- Using QuickBooks payroll system to ensure timely payments to staff and remittances to the Receiver General
- Balance records to CRA online reporting
Banking
- Posting of and preparation wire of payments and settlements
- Deposits
- Payments and proper recording of taxes as they are due
  - HST
  - Payroll deductions
General Administration
- Insurance
- Company phone plan
- Post updates to MS Teams
- Update custom tracking and reporting tools (Excel – based)
- Team communication: incoming calls, emails, faxes & other communication
- Filing & organizing various materials, documents, & paperwork
- Other general administrative duties as required

Mindset

Very detail oriented… focused on all the numbers being accurate and “making sense”
Focussed on achieving results … passion to achieve deliverables based on realistic and manageable deadlines
Organized and efficient… uses processes and technology to ensure things are done the fastest and best way possible
Ownership mindset… belief that the financial system is the heart of the business and is therefore critical to everyone’s success. Understands important elements of the bigger financial picture built on accounting details
Interpersonal skills
- team approach to problem identification and resolution
- learning attitude to develop personally
- coaching approach to invite the best from others
- strong communication skills… ability to communicate with people across all levels of an organization including internal and external stakeholders
- proactive mindset… a self-starter who expresses issues early and spearheads resolution… doesn’t wait to be asked or reminded of important matters

Qualifications/Skills

Accounting background:
- Understanding of accounting principles as applied to the Canadian marketplace
- Role specific accounting and bookkeeping experience preferred
Accounting software:
- Expert skills in QBO
  - Intuitive approach to using QBO features
  - How to apply them to improve Woodrow’s business
- Experience with Spire Accounting would be an asset
- Experience with Sage Accounting would be an asset
Microsoft Tools:
- Strong Excel skills (high comfort with data entry, basic knowledge of pivot tables and reporting)
- Familiar with Microsoft Office and Microsoft Teams
Admin skills
- Proficient with paper & electronic file keeping

Workplace Environment

Company location: Milton, ON
Office hours: Monday to Friday – 9:00 am to 5:00 pm
Flexible work week, including some work from home opportunity
Competitive salary: $28 to $35 depending on expertise and experience
Regular performance reviews and opportunities for advancement
Benefits:
- Mobile phone plan.
- Full benefit plan in development

Why Should You Apply?

Fast-paced and entrepreneurial environment
Great Opportunity for Career Growth
Super cool industry with very exciting client projects
Deal with clients and manufacturers across the USA, Canada, India, and Asia
Check us out:
- Insta: woodrow_designs
- Web: www.woodrowdesigns.com

To apply, please send your resume and cover letter via this posting. Please indicate why you would be a great fit for Woodrow.

While we appreciate all applications, only those candidates selected will be contacted for an interview.

About the Company:
Woodrow Designs

Industry:
Wholesale Trade/Import-Export

Woodrow Designs

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Accounting Manager